Privacy Policy

AurigaVision AG is committed to protecting and respecting your privacy. This is more than complying with data protection lawes, it is about doing the right thing.

This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

The following are our Global Data Privacy Principles that guide our protection of personal and sensitive information. We respect the privacy of individuals through the following means:

• We tell the individuals who engage with us what personal information we collect, and why we collect it.

• Where appropriate, we respect personal choices about our collection, use and sharing of information.

• We collect, use and retain only personal information that is relevant and useful to our business interactions.

• We use reasonable efforts to keep personal information accurate and up-to-date.

• We use information security safeguards to protect personal information.

• We limit access to, and disclosure of, personal information.

• We retain only the personal information that is needed to fill our business and legal obligations.

• Where appropriate, we offer individuals the ability to view and update the information we have about them.

• We provide an opportunity for people to ask questions and register complaints.

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which organisations can legally operate.

For the purposes of data protection legislation in force the data controller is AurigaVision AG, Baarerstrasse 139, 6300 Zug Switzerland.

Who we are and what we do

AurigaVision is a leader in the employment services industry, specialized in Recruitment services & Executive Search for the Pharmaceutical and Medical Technology industries. Our customers are pharma, biotech and medtech companies based in Switzerland. We also provide services such as outsourcing and contracting. We collect the personal data of the following types of people to allow us to undertake our business;

• Prospective and placed candidates for permanent or temporary roles;

• Prospective and live client contacts;

• Supplier contacts to support our services;

• Employees, consultants, temporary workers;

• Contracting

Personal data we may collect from you

This is information about you that you give us by filling in forms on our site www.aurigavision.com (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events and when you report a problem with our site.
The information you give us or we collect about you may include your name, address, demographic information such as post code, private and corporate e-mail address and phone number, salary information, compliance documentation and references verifying your qualifications and experience and your right to work in Switzerland, curriculum vitae and photograph, employment details, employment preferences, links to your professional profiles available in the public domain e.g. LinkedIn, Xing, business Facebook or corporate website.

Information we collect about you when you visit our website

With regard to each of your visits to our site we will automatically collect the following information: Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information if applicable, browser type and version.
Information about your visit, including the full Uniform Resource Locators (URL), products/jobs you viewed or searched for’ page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our agency.

Information we obtain from other sources

This is information we obtain about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, personal recommendations, and any relevant social media sites. In this case we will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, the source the personal data originates from and whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.
We are working closely with third parties including; our clients, business partners, sub-contractors in technical, professional, payment and other services, analytics providers, search information providers, professional advisors. We may receive information about you from them for the purposes of our recruitment services and ancillary support services.

Purposes of the processing and the legal basis for the processing

We use information held about you in the following ways:
To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation. To provide you with information about other services we offer that are similar to those that you have already been provided with or enquired about.
The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies. Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data. We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation. We will rely on legal obligation if we are legally required to hold information on you to fulfill our legal obligations. We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).

Our Legitimate Business Interests

Our legitimate interests in collecting and retaining your personal data are described below:
As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process. In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements. To maintain, expand and develop our business we need to record the personal data of prospective candidates and client contacts. To deliver our ancillary services we need to contact candidates on a regular basis, through various routes such as email, phone, job alerts and other relevant notifications.

Consent

Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

Disclosure of your information inside and outside of the EEA

We will share your personal information with:

Any member of our company both in the EEA and outside of the EEA.

Selected third parties including:

• Clients for the purpose of introducing candidates to them;

• Candidates for the purpose of arranging interviews and engagements;

• Clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract we enter into with them or you;

• Subcontractors including email marketing specialists, event organisers, payment and other financial service providers

• Analytics and search engine providers that assist us in the improvement and optimisation of our site;

• Our insurance brokers, compliance partners and other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you.

We will disclose your personal information to third parties:

• In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.

• If AurigaVision AG or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers and candidates will be one of the transferred assets.

• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use or terms and conditions of supply of services and other agreements; or to protect the rights, property, or safety of AurigaVision AG, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction. If you need more information on our website terms of use or services please use info@aurigavision.com

The lawful basis for the third party processing will include:

• Their own legitimate business interests in processing your personal data, in most cases to fulfill their internal resourcing needs;

• Satisfaction of their contractual obligations to us as our data processor;

• For the purpose of a contract in place or in contemplation;

• To fulfil their legal obligations.

Where we store and process your personal data

The data that we collect from you may/will be transferred to, and stored at:
A destination inside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may/will also be processed by staff operating outside the EEA who works for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
All information you provide to us is stored on our secure servers.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will use our best efforts to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Retention of your data

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining.

We do the following to try to ensure our data is accurate:

• At any time you can ask to review whether the details we hold about you are accurate

• Prior to making an introduction we check that we have accurate information about you

• We keep in touch with you so you can let us know of changes to your personal data

We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:

• The nature of the personal data;

• Its perceived accuracy;

• Our legal obligations;

• whether an interview or placement has been arranged; and

• Our recruitment expertise and knowledge of the industry by country, sector and job role.

We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main Customer Relationship Manager (CRM) system.

Your rights

You can exercise the right at any time by contacting us at – AurigaVision AG, Baarerstrasse 139, 6300 Zug.

The GDPR provides you with the following rights. To:

• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

• Request the transfer of your personal information to another party in certain formats, if practicable.

• Access to information
  The Data Protection Act 1998 and the GDPR give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete. A subject access request should be submitted to info@aurigavision.com No fee will apply.

Changes to our privacy notice

Any changes we make to our privacy notice in the future will be posted on this page and where appropriate. Please check back frequently to see any updates or changes to our privacy notice.

Contact

Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to AurigaVision AG, Baarerstrasse 139, 6300 Zug, Switzerland, info@aurigavision.com, +41 41 766 97 97.